At a time of spending cuts, outsourcing your meeting management may be just what you need to enhance board or committee effectiveness and save costs. At London Registrars, we specialise in providing company secretarial support to a wide range of entities, both in the private and public sectors. From our extensive experience, we know that one of our clients’ key requirements is for meeting support, and to meet this need, we have created a new service to deliver a cost effective solution for the organisation and management of your board, committee or other formal meetings – all tailored to your individual requirements.
The London Registrars online meeting room
Whilst the meetings themselves take place in a “real” venue, our Meeting Management Service is run online with our web based meeting support software which streamlines the meeting process and take care of all the preparations for liaison and follow-ups from the meetings. Our online meeting room is a secure web based portal which enables us to communicate with our clients, allowing them to stay connected with us (and with each other) and view real time information remotely. This is ideal for any company, organisation or committee that needs to hold regular or formal meetings and access confidential information. Using our online meeting room, you will have your office at your fingertips and can check in any time to access the published notices of meetings, meeting agenda, board packs, minutes and other documents: in fact you will be in your virtual meeting room!
The features of our online meeting room include:
- news and announcement boards
- discussion boards
- document libraries
- meeting workspace
- collaboration tools (which enable collaborative editing of shared documents and document workspaces)
- alerts
- shared calendars and contact lists
- web links
Using our online meeting room, you and your meeting partners will have the benefit of accessing confidential information securely from anywhere, thus improving efficiency. With our Meeting Management Service, provided on a one-off basis or in conjunction with any of our other company secretarial packages, you will be able to take advantage of our high level professional support at very competitive rates and benefit from continuity and independence at the same time. We can be involved with every aspect of your meetings, including:
- agreeing the agenda with the chairman/preparing the agenda
- receiving meeting papers
- publication on share point
- preparation of board packs
- preparation of chairman’s script
- attending and recording the meetings and preparing the minutes
- agreeing minutes with the chairman
- editing of documents
- maintaining history of minutes
- maintaining a schedule of matters arising from minutes for subsequent meetings
If you would like to discuss your requirements in more detail, please call us on 020 7608 0011 and ask for Peter Driver, our Client Services Director.